Position summary

The Senior Administrator reports directly to the Chief Executive Officer and provides leadership and oversight for Mon Sheong Foundation’s long-term care homes, ensuring effective human resource management, financial stewardship, regulatory compliance, and alignment with organizational goals and values.

Responsibilities

Leadership

• Give leadership in defining, refining and redefining the purposes of the Home in light of the ever-changing conditions and circumstances of community needs and the regulation of Government;
• Maintain an administrative climate which is in constant readiness to adapt to the services of the residents and of the community;
• Establish effective community relationships by representing the Home and interpreting its purpose, policies and philosophy, and by participating in the work of related professional and community organizations, such as Advantage Ontario.

Management Functions

• Implement all policies of the Board of Directors, the Executive Committee and the Home Committee of Mon Sheong Foundation;
• Study and interpret all relevant legislation and Provincial policy guidelines as to programs, operating standards and financial cost sharing agreements;
• Program a staffing pattern and organizational structure commensurate with the purposes of a Home and the needs of residents;
• Understand and implement all provisions of relevant legislation including Fixing Long-Term Care Act, 2021, adhere to all regulations made under the Act and maintain up to date policy manuals ensuring adherence to regulations;
• Understand the legal rights of staff and management, unionization and union negotiations, salary compensation and benefit program;
• Supervise, select, terminate employment, develop and evaluate the Home’s staff;
• Be responsible for formulating, maintaining and periodically reviewing the General Policy and Procedure Manual of the Home, subject to the approval of the Board;
• Work closely with the Medical Director, Home Physician(s), Social Service Coordinator and the Director of Resident Care to effect and maintain a high standard of resident care;
• Discuss the social dimensions of care services for the residents with the Home’s staff, medical and paramedical personals and volunteers to effect and maintain a high standard of resident care;
• Encourage staff to participate in seminars and conference of all types which may benefit residents and/or the Home;
• Maintain a continuous relationship with the Ministry consultants/ advisors;
• Ensure resident admitted to a facility receive quality care consistent with the Home’s Mission, Service Philosophy Policies and Procedures;
• Administer, lead, direct, organize and co-ordinate all activities of the facility through the delegation of duties to appropriately qualified individuals responsible for the different operational areas;
• Develop formal structures for accountability for each manager responsible for the different service areas to ensure standards are maintained and risk management issues are investigated, reported, corrected and prevented;
• Regularly schedule meetings with management staff for purposes of providing leadership, direction, communication, liaison and support towards achievement of the Home’s objectives;
• Ensure that personnel policies reflect current employment standards, support the hiring of appropriately prepared individuals and reflect the importance of quality standards for resident care;
• Coordinate the Home’s Quality Improvement activities, and to function as the Home’s Risk Manager;
• Responsible of all other duties of the Administrator as detailed in Fixing Long-Term Care Act, 2021;
• Responsible to the Board in other related matters as may be required from time to time;
• Prepare the annual operating and capital budget in co-operation with department heads and implements appropriate accounting systems which includes an effective system for ongoing internal financial control.
• Any other duties may be assigned from time to time.

Qualifications

• Managerial experience in facility based or community based long-term care services;
• A post-secondary degree from a program that is a minimum of 3 years in duration, or a post-secondary diploma in health or social services from a program that is a minimum of 2 years in duration;
• At least 8-10 years working experience, (i) in a managerial or supervisory capacity in the health or social services sector, or (ii) in another managerial or supervisory capacity, if he or she has already successfully completed or, is enrolled in, a program in long-term care home administration or management that is a minimum of 100 hours in duration of instruction time;
• Completion of a course/certification program on long-term care management recognized by the Ontario Ministry of Health and Long-Term Care or eligible and willing to seek qualification;
• Demonstrated leadership, financial management and administrative abilities.
• Excellent verbal and communication skills;
• Good knowledge of current trends and legislation in long term care and community services;
• Fluent in English and Cantonese/Mandarin, both oral and written.

Reason of Posting: Replacement

Salary Range: $135,000 – $170,000 per annum

Note: We thank all candidates for their interests. However, only those selected for interviews will be contacted. No telephone calls please. No automated software or AI tools are used during the screening process.

Disclaimer: Mon Sheong Foundation is an equal opportunity employer and is committed to providing employment accommodation in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. If contacted for an employment opportunity or testing, please advise Human Resources if you require accommodation.